The library has several rooms available for rental. These rooms are available for public and community events only. At this time we do not rent space to individuals for private events (e.g. birthday parties, weddings, memorials, etc.)
Rotary Room
The Rotary Room is available for bookings when not in use for Library programs, during the library’s hours of operation. The Rotary Room is normally unavailable on:
- Tuesday and Wednesday mornings from 10 am to 12 pm
- Tuesday and Thursday evenings after 5 pm
- Saturday mornings from 10 am to 12 pm
Please check the Library Calendar for the schedule of upcoming programs and our Hours & Location page for our current hours of operation.
Full Room
Size: 1665 sq. ft.
Capacity: 110 seated, 70 with tables
For Profit Fee: $75/hr under 4 hrs or $300/full day
Non-Profit Fee: $65/hr under 4 hrs or $260/full day
Facilities: lake view, chairs, tables, 2 lecterns, easel, flip chart, screen, sink, white board, ceiling-mounted projector, cloakroom, kitchenette, wi-fi, BluRay DVD, CD player, surround sound, microphone, session recording.
The Rotary Room can also be divided into two rooms with different capacities and rental rates:
North Half Only
Size: 935 sq. ft.
Capacity: 50 seated, 35 with tables
Note: In this configuration, there is no access to the kitchenette or sink. Entrance to the North Half is through the Kent Farndale Gallery. Access to the screen/projector/whiteboard/sound system with this configuration is included, but controls for the system are located in the south half. If you are offering a presentation using this system, we recommend booking the full Rotary Room.
For Profit Fee: $45/hr under 4 hrs or $180/full day
Non-Profit Fee: $35/hr under 4 hrs or $140/full day
South Half Only
Size: 544 sq. ft.
Capacity: 30 seated, 20 with tables
Note: Access to the kitchenette with this configuration, but there is NO access to the screen/projector/whiteboard/sound system.
For Profit Fee: $25/hr under 4 hrs or $100/full day
Non-Profit Fee: $20/hr under 4 hrs or $80/full day
Large Study Room / Boardroom
Facilities: 2 large boardroom tables, 12 chairs (additional folding chairs available), whiteboard, lake view, wifi & in-floor electrical receptacles.
Room Size: 251 sq. ft.
Capacity: 12 with tables & chairs (the room is extremely crowded over this limit – we do not recommend exceeding this limit)
Note: This room is available for free use by individual members of the public when not booked, but the door must stay open so it can be used by more than one person if required.
For Profit Fee: $15/hr under 4 hrs or $80/full day
Non-Profit Fee: $10/hr under 4 hrs or $60/full day
Insurance Requirements
All facility renters and third parties (i.e. vendors, caterers, performers, etc.) are required to carry liability insurance when using a Township owned or operated facility. All renters must list the Scugog Memorial Public Library as an additional insured with a minimum coverage of two million dollars on their insurance. Facility agreement holders (renters) have two options when providing liability insurance:
Option 1: Renter’s Insurance Policy: The renter may already have coverage for their organization, or liability insurance policy may be purchased from any insurance provider of the renter’s choice. A certificate of insurance coverage must be completed by the insurer and submitted to the Scugog Memorial Public Library for proof of coverage. Certificates must be received a minimum of one week in advance of bookings.
Option 2: Liability Insurance Program: Renters may purchase insurance through the Liability Insurance Program offered by Armour Insurance Brokers Ltd. This program provides a straight forward and affordable avenue for users to obtain liability insurance protection. If you would like to request a quote for insurance, please mention this when enquiring about booking and Information Services staff can assign a rental number and provide you with a link to request a quote online.
For more information on availability or to make a booking, please contact our Information Desk at 905-985-7686 ex. 101.
Small Study Rooms (4 available)
Facilities: 1 large study table, 4 chairs, wifi & electrical receptacles.
Room Size: 93 sq.ft.
Capacity: 2-4 with tables & chairs
Note: These rooms are available for free use by individual members of the public on a ‘first come, first served’ basis when not booked. The booking fee is the only way to guarantee that a room will be available for your use at a specific time.
Please book a minimum of 24 hours in advance. We will not eject someone from a study room unless there is a prior booking.
Flat Booking Fee: $10 to book a room for a specific date/time (6 hour limit).
For more information on availability or to make a booking, please contact our Information Desk at 905-985-7686 ex. 101.